What kind of staff do I need for my event?
The more servers you hire, the faster and better service you will receive. We recommend 1 server per 25 guests for a buffet. Bartenders are 1 per 50 guests. The more complex the service, the more hands are required. We use other details to calculate staffing needs like venue layout and setup requirements. We also have event chefs who are on-site to prep, cook and present your food. All weddings and all events over 75 people, require both an event captain and co-captain. These two are responsible for loading the equipment, leading the staff, ensuring all details in your proposal are being followed and cleaning at the end of the event.
Do I need rentals?
Generally, yes. Depending on your event location, you will need tables, linen, china, glassware and flatware. We partner with multiple rental companies in VA and are happy to handle this portion of your event for you for one stop shopping. In our tasting room, we also have a selection of various linen colors and textures as well as different designs or flatware, china, glassware, and chairs. We also have an upscale disposable option.
Can I take leftover food home?
Due to health and safety of our guests, we cannot release any prepared foods from the event. Our expertise in catering will ensure that there is plenty of food for all guests.
Do you offer tastings?
Yes! We schedule our tastings during the week, most typically Tuesday-Thursday 11-3pm during the winter and summer months. We recommend coming in for a tasting about 90 days before the big day. You will come to our kitchen at 8501 Sanford Drive, and we can discuss details like flavor profiles, overall vision, timeline and next steps. We charge $50 tasting fee for 2 people which, if you are booked with us, is transferable to your outstanding balance.
Who handles the alcohol?
That depends on where your event is and how much hassle you feel like dealing with. Your venue may have rules on who can provide alcohol (especially at a winery or public space). We carry our own ABC license which covers all alcohol we bring and have a variety of bar options to fit your budget. If you choose to handle bringing your own alcohol, you will need to apply for ABC license through the state. You will also be responsible for delivering and retrieving the alcohol from your venue. Virginia law states that only one ABC license can be applicable, so either we will provide alcohol or you/your venue, but not both.
Are there any fees?
We have a production fee for all events. This covers many things that help make your event a success from chafing dishes and truck fuel to behind-the-scenes labor. Our production fee also includes your sales coordinator’s time for planning calls and a walkthrough as needed. This fee is not a gratuity. Gratuity is always appreciated and goes directly to your on-site staff. If you wish to show your appreciation for the crew, your sales coordinator can advise you on appropriate amounts and the best way to proceed.
What about final numbers & payment?
Final headcount, and if a plated meal, entrée choices and dietary restriction notes need to be submitted at least 10 days before the event. The final balance is also due at this time. If there are changes after this date, we do have a change fee that may occur. Your sales coordinator can work with you on sending reminders of deadlines and payments.